Executive Assistant

Company: Race Winning Brands
Location: Mentor
Posted on: May 16, 2022

Job Description:

Description:

Race Winning Brands (RWB) is the leading manufacturer of racing and high-performance parts sold to automotive and powersports markets. RWB is the preferred source for high-end pistons, engine blocks, cylinder heads, intake manifolds, connecting rods, crankshafts, clutches and other engine and driveline- related performance components. RWB markets its products through multiple prominent brands including JE Pistons, Wiseco Performance Products, K1 Technologies, Diamond Pistons, Trend Performance, Rekluse Motor Sports, MGP Connecting Rods, ProX Racing Parts, and Dart Machinery. RWB sells to a diverse and unmatched customer base of professional and sportsman racers, engine builders, enthusiasts, OEMs, automotive and powersports dealers and wholesale distributors. RWB is headquartered in Mentor, Ohio with sales offices and manufacturing operations in strategic locations throughout the United States, Canada, Europe and Asia.

JOB SUMMARY:
The Executive Assistant based in our Mentor, OH location will provide high-level administrative support to the executive senior staff.

ESSENTIAL DUTIES AND RESPONSIBILITIES:
The Executive Assistant will provide administrative support to all executive senior executive(s). S/he will handle a wide range of administrative and executive support related tasks, including but not limited to the following:
Provide high-level administrative support to executive including answering phones, coordinating/preparing for meetings, maintaining calendar, arranging conference calls, arranging complex travel arrangements, etc.
Juggle constantly changing schedule and meetings in a professional and efficient manner.
Keep executive(s) organized and abreast of urgent issues in a timely fashion.
Make quick and accurate decisions when executive(s) is unavailable.
Facilitate mass internal communication (ie. distributing company-wide e-mails, reports, etc.)
Organize and coordinate multiple companywide meetings, materials, reports, etc.
Ability to gather research and prepare the executive(s) properly for meetings and presentations
Anticipate what the executive(s) needs throughout the day in terms of meeting prep, arising issues and new developments.
Prepare and submit expense reports.
Keep up-to-date on the racing business news and company initiatives disseminate to executive regularly.
Keep up-to-date on department specific initiatives and timelines.
Maintain an accurate and current list of internal and external contacts.
Maintain staff vacation requests/whereabouts calendar.
Miscellaneous projects and tasks as assigned in a timely and accurate fashion.
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Requirements:

Skills and Competencies:

Education: Bachelor's degree preferred.

Experience: At least 5 years of prior administrative/executive assistant experience for a senior-level executive.

Computer Skills: Strong technology skills including ability to work within PC and Mac programs, iPad, iPhone. The ability to type fast and efficiently

Analytical or Reasoning Abilities: Proactive, flexible, calm, and confident. Able to work independently and with little supervision

Communication Skills: Able to handle confidential information with highest level of professionalism and discretion
Expert level written and verbal communication skills.

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Keywords: Race Winning Brands, Mentor , Executive Assistant, Other , Mentor, Ohio