Account Clerk 3

Company: Portage County Ohio
Location: Ravenna
Posted on: April 1, 2026

Job Description:

JOB OBJECTIVES: Under the direct supervision of the Fiscal Supervisor, incumbent is responsible for performing complex accounting tasks to ensure accounting records are updated and accurate, preparing and entering requisitions, vouchers and receipts in computer system, answering financial questions and obtains additional information from clients, employers, vendors, court personnel and Portage County Department of Job & Family Services employees and maintaining financial data in spreadsheets. ESSENTIAL JOB FUNCTIONS: Perform complex accounting tasks; analyze, verify, calculate, process, balance, reconcile discrepancies and update accounting records via state or county computer systems. Maintain financial data in spreadsheets as needed. Answer financial questions for and obtains additional information from clients, employers, vendors, court personnel, attorneys and JFS employees. Code and enter requisitions in MUNIS; track and maintain balances of purchase orders; modify purchase order amounts as needed; perform Excluded Parties List System checks as needed. Review, prepare and post invoices in MUNIS in accordance with the Portage County Auditor’s Office policies and procedures; complete forms for checks to be voided or reissued; prepare journal entries for payments to other county departments; code invoices for entry into PET system. Monitor current General Services Administration (GSA) per diem and IRS mileage reimbursement rates; calculate out of county encumbrance amounts in accordance with the GSA and IRS rates; audit employee travel reimbursements for accuracy; prepare tax exempt forms for hotel stays; verify insurance coverage for employees receiving personal mileage reimbursements; update agency travel polices as needed. Process invoices for Supplemental Security Income (SSI) interim assistance reimbursement within guidelines set by the Social Security Administration. Fulfill Prevention, Retention & Contingency (PRC), OWF Work Allowance and Medicaid transportation gas card orders and PARTA ticket orders; track gas card information; perform monthly internal audit of gas card inventory. Monitor PRC Fiscal Document Imaging for PRC approvals in order to pay for services. Review vendor information sheets and submit to Purchasing Department for new entry or changes in MUNIS. Prepare and enter requisitions, vouchers and receipts in computer system. Serve as back-up to Account Clerk 2 as needed. Maintain confidentiality related to client & employee records. Perform a variety of related clerical tasks (including but not limited to: answer telephone, prepare correspondence, file and other clerical duties). Keep current in accounting policies, procedures and state/county program guidelines. Miscellaneous duties as assigned. Demonstrate regular and predictable attendance. Operate a motor vehicle as needed to perform the essential functions. NON-ESSENTIAL JOB FUNCTIONS: Attend training sessions, workshops and/or conferences. Assist in training new employees. Perform other related Essential and Non-Essential functions as needed. I. JOB REQUIREMENTS Systems: Ability to operate computers for data input and retrieval; proficiency in Microsoft Windows, Microsoft Office and web browsers (Internet Explorer and Google Chrome), knowledge of CRIS-E, OIES, SACWIS, ODAPS, OWCMS, SETS, CFIS, MUNIS, MITS, BUY-IN, eGateway, eQuil, CCIDS, OCLQS, Time Force, Agency’s Digital Imaging systems and other systems as required by program area responsibility. Equipment: Incumbent operates equipment such as, but not limited to, the following: personal computer, printer, calculator, multi-functional copier, fax machine and shredder. Competencies: To perform the job successfully, an individual should demonstrate the following competencies in the position. Adherence to Agency Policies – Adhere to the rules of the agency (i.e. take breaks/lunches when scheduled, clock in/out appropriately, conform to dress code policy). Attendance & Punctuality – Is consistently at work and on time; Arrive at meetings and appointments on time. Attitude & Demeanor – Exhibit a positive and supportive attitude, open and receptive to constructive feedback and direction, exhibit patience and able to control and regulate emotions. Communication Skills – Communicate clearly and informatively using multiple methods and forms of media. Present numerical data effectively. Customer Service – Manage difficult or emotional customer situations. Respond promptly and effectively to customer needs. Solicit customer feedback to improve service. Ethics – Treat people with respect. Keep commitments. Maintain confidentiality. Uphold organizational values. Work with integrity and maintain high standards of integrity. Independent Decision Making – Make correct decisions and stand behind decisions. Initiative – Volunteer readily. Undertake self-development activities. Seek increased responsibilities. Take independent actions and calculated risks. Look for and take advantage of opportunities. Ask for and offer help when needed. Interpersonal Skills – Focus on solving conflict, not blaming. Listen to others without interrupting. Keep emotions under control and use reason when dealing with emotional topics. Remain open to others’ ideas and try new things. Professionalism – Approach others in a tactful manner. React well under pressure. Treat others with respect and consideration regardless of their status or position. Accept responsibility for own actions. Follow through on commitments; exercise common sense and good judgment about his/her appearance. Teamwork – Balance team and individual responsibilities to help accomplish work goals. Exhibit objectivity and openness to others’ views. Give and welcome feedback. Contribute to building a positive team spirit. Put success of team above own interests. Able to build morale and group commitments to goals and objectives. Support everyone’s efforts to succeed. Time Management – Demonstrate the ability to prioritize assignments & effectively schedule time. Complete assignments on time, generate work in an allotted time, and complete work in an accurate and thorough manner.

Keywords: Portage County Ohio, Mentor , Account Clerk 3, Accounting, Auditing , Ravenna, Ohio